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Free landscaping proposal template

An estimate gives a rough number for the yard. A proposal gives the exact price and gets accepted. The scope box takes one line per phase, so you can write the job in the order it actually happens. The not included box is where you settle the question customers always ask later, which is whether looking after it afterwards is part of this. Fill it in and download it as a Word file or PDF.

  • Your business and the customer, with contact details
  • Scope of work, materials, and what's not included
  • Total price and a payment schedule
  • Start and finish dates
  • Change orders and a one-year workmanship warranty
  • Who pulls permits, plus cancellation and dispute terms
  • A space for the customer to accept and sign
Parties
The work
Price and schedule
Terms (editable)
Proposal
Parties
Contractor: Not specified
Customer: Not specified
Licensed and insured, serving the area since 2011
Scope of work
Lawn maintenance Irrigation install and repair Tree trimming
Materials
Not specified
Not included
Not specified
Price and payment
Not specified
Schedule
Not specified
Change orders
Any work beyond the scope above is a change order. We will price it and get your written approval before we start it.
Workmanship warranty
We guarantee our workmanship for one year from the completion date. Materials are covered by the manufacturer's warranty. This does not cover normal wear, misuse, or work done by others.
Permits
We pull the permits this work requires. Permit fees are billed at cost unless they are already included in the price above.
Cancellation
Either side can cancel in writing before work starts. If you cancel after we have ordered materials or started work, you cover the cost of the work done and the materials bought up to that point.
Dispute resolution
If something goes wrong, both sides agree to talk it through in good faith first. If that does not settle it, we will use mediation before going to court.
Prepared by (contractor)
Accepted by (customer)

Free to download. No signup. Edit the Word file, or send the PDF as is.

How to use it

  1. 1
    Add your business and the customer
    Your details and theirs, with the address the work happens at.
  2. 2
    Describe the work
    Spell out the scope, materials, and what is not included.
  3. 3
    Set price and schedule
    Add the total, the payment schedule, and the start and finish dates.
  4. 4
    Download and send
    Save it as a Word file or PDF and send it over to be accepted.
FAQ

Common questions

Is the landscaping proposal template free?
Yes. Fill it out and download it as a Word file or PDF. No signup, no watermark.
What is the difference between a landscaping proposal and an estimate?
An estimate is a high level view of the project and its general costs. A proposal has everything an estimate has and more, and it gives the exact amount you expect the job to come to. Once all parties sign it, it is typically binding, which an estimate is not.
How do I write a proposal for a landscaping job?
Write the scope box in the order the work happens, one phase per line. Hardscaping before planting is the usual order, because heavy machinery should not be driving over new beds. Then the materials, the price, the payment schedule, and the start and finish dates.
Should upkeep be in the same proposal?
Decide it and write it down either way. Say whether the final clean-up is included, and whether you are looking after the property afterwards or handing it back. Leaving it unsaid is how a customer ends up expecting free visits all summer.
Do I need a drawing?
It helps more than most people expect. Customers rarely know how big a plant ends up, so a layout or a few photos does work a written description cannot. Attach it alongside the proposal and keep the scope box for what you are actually doing.
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