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Free contractor proposal template

Put your offer in writing before the job starts. Fill in the scope, price, and schedule, and download a clean proposal as a Word file or PDF. It's free and there's no signup.

  • Your business and the customer, with contact details
  • Scope of work, materials, and what's not included
  • Total price and a payment schedule
  • Start and finish dates
  • Change orders and a one-year workmanship warranty
  • Who pulls permits, plus cancellation and dispute terms
  • A space for the customer to accept and sign
Parties
The work
Price and schedule
Terms (editable)
Proposal
Parties
Contractor: Not specified
Customer: Not specified
Licensed and insured
Scope of work
Not specified
Materials
Not specified
Not included
Not specified
Price and payment
Not specified
Schedule
Not specified
Change orders
Any work beyond the scope above is a change order. We will price it and get your written approval before we start it.
Workmanship warranty
We guarantee our workmanship for one year from the completion date. Materials are covered by the manufacturer's warranty. This does not cover normal wear, misuse, or work done by others.
Permits
We pull the permits this work requires. Permit fees are billed at cost unless they are already included in the price above.
Cancellation
Either side can cancel in writing before work starts. If you cancel after we have ordered materials or started work, you cover the cost of the work done and the materials bought up to that point.
Dispute resolution
If something goes wrong, both sides agree to talk it through in good faith first. If that does not settle it, we will use mediation before going to court.
Prepared by (contractor)
Accepted by (customer)

Free to download. No signup. Edit the Word file, or send the PDF as is.

How to use it

  1. 1
    Add your business and the customer
    Your details and theirs, with the address the work happens at.
  2. 2
    Describe the work
    Spell out the scope, materials, and what is not included.
  3. 3
    Set price and schedule
    Add the total, the payment schedule, and the start and finish dates.
  4. 4
    Download and send
    Save it as a Word file or PDF and send it over to be accepted.

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FAQ

Common questions

Is the proposal template free?
Yes. Fill it out and download it as a Word file or PDF. No signup, no watermark.
Is this legal advice?
No. This is a starting template, not legal advice. For a big job, have a lawyer review your terms.
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