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Free pest control proposal template

Pest control is usually sold as a plan, not a one-off job. The scope box is where the plan goes: what you found, what you are treating and how, and how often you are coming back. The warranty wording is already there and you can edit it to match the guarantee you actually give. Fill it in and download it as a Word file or PDF.

  • Your business and the customer, with contact details
  • Scope of work, materials, and what's not included
  • Total price and a payment schedule
  • Start and finish dates
  • Change orders and a one-year workmanship warranty
  • Who pulls permits, plus cancellation and dispute terms
  • A space for the customer to accept and sign
Parties
The work
Price and schedule
Terms (editable)
Proposal
Parties
Contractor: Not specified
Customer: Not specified
Licensed and insured, pet-safe treatments available
Scope of work
Termite treatment Rodent removal Quarterly prevention plans
Materials
Not specified
Not included
Not specified
Price and payment
Not specified
Schedule
Not specified
Change orders
Any work beyond the scope above is a change order. We will price it and get your written approval before we start it.
Workmanship warranty
We guarantee our workmanship for one year from the completion date. Materials are covered by the manufacturer's warranty. This does not cover normal wear, misuse, or work done by others.
Permits
We pull the permits this work requires. Permit fees are billed at cost unless they are already included in the price above.
Cancellation
Either side can cancel in writing before work starts. If you cancel after we have ordered materials or started work, you cover the cost of the work done and the materials bought up to that point.
Dispute resolution
If something goes wrong, both sides agree to talk it through in good faith first. If that does not settle it, we will use mediation before going to court.
Prepared by (contractor)
Accepted by (customer)

Free to download. No signup. Edit the Word file, or send the PDF as is.

How to use it

  1. 1
    Add your business and the customer
    Your details and theirs, with the address the work happens at.
  2. 2
    Describe the work
    Spell out the scope, materials, and what is not included.
  3. 3
    Set price and schedule
    Add the total, the payment schedule, and the start and finish dates.
  4. 4
    Download and send
    Save it as a Word file or PDF and send it over to be accepted.
FAQ

Common questions

Is the pest control proposal template free?
Yes. Fill it out and download it as a Word file or PDF. No signup, no watermark.
What is the difference between a pest control proposal and an estimate?
An estimate prices a visit. A proposal sells a plan, and the customer signs it. It says what the inspection found, what the treatment is, how often you come, and what your guarantee covers. Most pest control work is repeat business, so the plan is the thing being agreed to rather than a single price.
How should I describe the plan?
Say the frequency plainly in the scope box. Monthly, every two months, and quarterly are the usual choices and customers understand them straight away. Say what a visit covers, and whether the first treatment is bigger than the ones that follow.
What should the guarantee say?
It depends what they bought, so edit the warranty box to match. On a regular plan the common promise is that you come back between scheduled visits at no extra charge until the problem is gone. On a one-time treatment some companies give a 30 day window for a follow-up. Termite work is often covered by its own separate warranty.
Should I list what I am treating with?
Give the method against each pest rather than one chemical name for everything. Ants, roaches, and fleas rarely get the same treatment, and a short list of pest and treatment answers the question customers are really asking, which is what is going in their house.
Where do the inspection findings go?
At the top of the scope box, before the treatment. Say what you found and where: the pest, which parts of the property are affected, any damage, and anything about the building or the yard that keeps drawing them back. That last part is what justifies a plan instead of one visit.
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